Written by DROPS.ST.
Before approving another wholesale purchase, a cannabis retail buyer should compare checked usable stock, accepted commitments, additional demand evidence and confirmed incoming quantities within the same planning window. Review what older stock means before adding more of the same item.
DROPS supplies useful shop-side facts: product references, units and stock belong to the catalogue, while customer-linked order items retain actual selections. Those records give the buying review a concrete item and order context instead of an unexamined bestseller list.
The purchasing worksheet remains an approved external process; those features do not establish native replenishment forecasts, supplier purchase orders or stock-age analytics.
Define the item and time window
Choose the specific item, unit and period being reviewed. Do not combine cases and individual units or several unrelated products into one quantity.
Record the stock source and check time. Determine which recorded quantity is usable under the business's approved process and which remains unavailable or under review.
Older stock is a reason to check its current treatment, not automatic evidence that it is unusable. Do not invent a disposal, return or product-expiry rule from age alone.
For a discrepancy in the source quantity, use the stock-adjustment guide. The buying decision should follow a reconciled record.
Use a purchase-readiness worksheet
| Input | Record | Check |
|---|---|---|
| Usable stock | Checked quantity and unit | Does the basis include existing commitments? |
| Accepted need | Commitments due in the window | Counted once and still actionable? |
| Additional need | Reviewed estimate beyond accepted work | Evidence and uncertainty stated? |
| Incoming quantity | Confirmed receipts due in the window | Identity, timing and conditions checked? |
| Older or held items | Quantity and review reason | Excluded or included appropriately? |
| Proposed purchase | Quantity and business reason | What gap does it address? |
BDC's inventory guidance considers service needs, carrying and ordering costs, stockout costs and lead time. Those are relevant review inputs, not proof that one reorder quantity suits every cannabis operator. BDC: inventory planning.
Calculate a planning gap without double counting
Where usable stock includes quantities committed to the accepted need, use:
Planning gap = accepted need + additional reviewed need − usable stock − confirmed receipts due in the window.
Treat a negative result as no positive gap under those assumptions. It does not authorise disposal or prove demand will follow the estimate.
Exclude accepted orders from the additional-demand estimate so they are not counted twice. If your stock figure is already net of commitments, change the calculation basis rather than subtracting the same commitment again.
A supplier possibility is not a confirmed receipt. Keep uncertain timing as a separate scenario instead of presenting it as available stock.
Compare a supplier minimum with the planning gap, mandatory and optional charges, and operating capacity. A larger minimum commitment needs its own business reason; it should not be disguised as measured demand.
Hypothetical example: a twelve-unit planning gap
For one fictional item and window, accepted commitments need twenty-four units. Additional reviewed need is thirty-six, excluding those commitments.
Checked usable stock is forty units, including the stock intended for the accepted commitments. Eight further units are confirmed due within the window, subject to the stated receiving conditions.
24 + 36 − 40 − 8 = 12 units.
If that incoming quantity cannot be relied on within the window, the alternative scenario is a twenty-unit gap. The buyer retains both assumptions instead of hiding the uncertainty.
These invented figures demonstrate planning, not measured demand, a purchase recommendation or automatic DROPS replenishment.
Review the proposed quantity before approving it
Check package size, supplier terms, available operating capacity and the reason for any buffer. A twelve-unit gap does not mean the business must buy the supplier's next larger package without reviewing the consequences.
The wholesale minimums guide distinguishes quantity and package rules. The supplier scorecard helps assess delivery evidence without disguising small samples.
For bestseller data, record whose results they are, the period and whether the items and market are comparable. Popularity elsewhere is not the same as your accepted need or local demand.
End with approve, revise or hold, plus the responsible person and evidence still required. The worksheet should explain the decision rather than replace authority to purchase.
Ground the buying discussion in DROPS records
Choose DROPS when clear product units, stock context and customer-linked order items should inform the shop side of your buying review. The website and connected Telegram catalogue keep those selections organised in one order system.
Explore DROPS and open the demo shops. Bring a fictional item and planning window. Inspect the catalogue and order facts, then reconcile the external supplier and demand evidence before deciding what to purchase.