Written by DROPS.ST.
When several partners or sales contacts describe the same availability, use one commitment record before accepting new work. Establish which capacity is distinct, what is already committed and which temporary holds still apply.
DROPS gives the buyer-facing side a clear foundation. Named wholesale packages and quantity tiers define catalogue choices, while customer-linked orders preserve the items and quantities buyers selected. The website and connected Telegram shop use the same catalogue and order system.
Partner capacity, reservations and cross-business allocation need a separate approved ledger; those shop features do not establish native pooled inventory or an automatic reservation engine.
Confirm the basis before adding quantities
For each partner contribution, record the product reference, unit, source owner, checked time and the quantity applicable to the proposed authorised activity.
Ask whether two reports describe different units or the same shared capacity. A partner total and a brand total may include the same goods. Adding both would invent availability.
Define whether the starting quantity includes existing commitments. Do not subtract commitments again from a figure that is already net of them.
This is a business-coordination worksheet. It does not establish that partners may transfer, pool or sell regulated products under a particular supply arrangement.
Keep the commitment ledger short
| Record | Capture | Decision supported |
|---|---|---|
| Capacity basis | Item, unit, source and checked quantity | What is genuinely distinct? |
| Existing commitments | Buyer reference and confirmed quantity | What is already promised? |
| Active holds | Quantity, purpose and review deadline | What remains temporarily unavailable? |
| New request | Requested quantity and intended timing | Does the request fit? |
| Decision | Responsible owner and accepted or pending outcome | Who authorised the promise? |
Keep one owner responsible for deciding whether a new commitment fits. Several people can collect enquiries; they should not independently approve the same remaining capacity from separate copies of a sheet.
BDC’s procurement guidance distinguishes stock, existing commitments and goods on the way when planning purchases. That separation supports this capacity check without establishing a particular allocation system. BDC: stock and commitment planning.
Calculate the remaining planning allowance
When the basis is confirmed eligible capacity that still includes the amounts below, use:
Remaining allowance = confirmed capacity − live commitments − active holds.
A pending enquiry is not automatically a commitment. If the business chooses to hold capacity for it, record the hold explicitly and give it a review deadline.
Recheck the ledger immediately before an authorised acceptance. A quantity that fitted yesterday may not fit after another commitment.
Hypothetical example: two requests share one remainder
A fictional partner group confirms 100 units on the defined basis. Fifty are already committed and twenty are held pending a stated review.
The remaining allowance is 100 − 50 − 20 = 30 units.
Two sales contacts each receive a twenty-unit enquiry. Both enquiries fit the thirty-unit remainder individually, but accepting both would promise forty units.
The decision owner records the first authorised twenty-unit commitment, leaving ten. The second request remains pending or receives a different proposal through the approved process; it is not silently treated as confirmed.
These figures are invented coordination examples, not actual stock or a recommended sales allocation.
Review holds and changed capacity explicitly
A deadline in a spreadsheet does not release a hold by itself. Confirm its outcome, record any authorised release and update the working allowance.
If capacity falls, identify which recorded commitments are affected. Do not change their status or substitution assumptions without the appropriate business decision and buyer confirmation.
Preserve the previous source and the changed basis so staff can explain the difference. Required product, counterparty and receiving checks remain part of the actual operating arrangement.
Keep incoming capacity separate from present availability. An estimate that goods may arrive is not evidence that they are already available for new commitments.
Match the accepted selection to the shop record
Once the external decision is authorised, compare the agreed product, unit, package and quantity with the customer’s actual order information. DROPS customer-linked items make that sales-side comparison concrete.
Use the wholesale enquiry guide for pending requests and the wholesale minimums guide for package and quantity rules. Neither an enquiry nor a minimum establishes reserved partner capacity.
Keep buyer selections organised with DROPS
Choose DROPS when you want structured wholesale packages and customer-linked order quantities alongside a common web and connected Telegram catalogue. That gives the external allocation owner a clear shop selection to reconcile with the authorised commitment.
Explore DROPS and open the demo shops. Bring a fictional pair of competing requests and inspect the package and order details. Keep the partner ledger explicit, then make every accepted shop quantity traceable to the business decision behind it.