Written by DROPS.ST.
For cannabis brands and shop operators, recovery starts with identifying the approved asset, where it is held and who can retrieve an authorized usable copy. Do this while the supplier is available. Seeing an image on your website does not establish access to its editable source or permission for another use.
DROPS holds product images alongside names, descriptions, units and prices in one catalogue, shared with connected Telegram shopping. That gives an approved shop image a clear product record to serve. Keep the source asset, permitted-use evidence and recovery responsibility identifiable outside that record too.
Separate the shop image from the source asset
A customer-facing image may be enough for the current listing. A later crop, revised label or different placement may require another file or the original editable material.
List those needs separately. Do not describe a downloaded preview as an editable master, or assume a supplier's layered file includes every linked image or font needed to use it.
Decide what the business actually requires. Avoid requesting every project file when a permitted, usable image and an agreed correction route meet the need. If editable material is necessary, confirm its delivery and use scope explicitly.
Keep an asset-access worksheet
Use this original worksheet in your approved document storage. It records evidence, rather than promising a native DROPS backup or asset-management service.
| Entry | Record | Retrieval check |
|---|---|---|
| Asset identity | File name/version and affected product reference | Correct item and approved version? |
| Required form | Listing image, editable source or agreed derivative | Can the intended task be performed? |
| Current custodian | Business or supplier holding that form | Who can supply it? |
| Access owner | Authorized person and approved storage route | Can that person retrieve the file? |
| Permitted use | Applicable agreement or approval reference | Does it cover the intended placement? |
| File dependencies | Other material needed for the agreed task | Is anything missing or unresolved? |
| Recovery evidence | Check date, result and receiving owner | Can work continue through the agreed route? |
Keep secrets out of this worksheet. Reference the approved access process rather than copying passwords, private tokens or unrestricted sharing links into it.
The Library of Congress's personal-photo guidance recommends descriptive names, an inventory and checks that retained images remain readable. Those organizational ideas are useful here; its guidance does not establish commercial reuse rights. Library of Congress: digital photographs.
Check a usable copy before calling the handover complete
Ask the authorized receiving person to retrieve the agreed file and open it with the intended tool. Inspect the image, item identity and version; a successful download is only the first check.
For an editable source, verify the specific task you expect to perform. Record missing dependencies or an unavailable tool as unresolved. A filename extension does not prove that the file can support the required change.
Keep the delivered source distinguishable from later working copies. Give derivatives clear references to their source version and approved purpose. This is an owner-managed convention, not an immutable history feature.
Use the brand touchpoint guide to decide which customer-facing versions matter. The product-record guide checks which image belongs to which item.
Hypothetical example: the preview is available, the source is not
A fictional shop has an approved listing image for TRAINING-ITEM-A. Its supplier also holds an editable source needed for an agreed label revision.
The receiving owner can open the listing image but cannot retrieve the editable file. The worksheet records two different results: the current shop asset is available; the revision source remains unresolved.
The owner requests the agreed source and its necessary supporting files through the authorized route. They do not label the handover complete or reconstruct an unapproved replacement from the preview.
If the supplier is already unavailable
Inventory the files the business can legitimately access and identify their approved uses. Keep missing items and uncertain permissions separate from confirmed assets.
Name the person handling each gap. A suitable next step may be retrieving an existing agreed copy, locating the responsible custodian or commissioning replacement work under an approved brief. Unclear ownership or reuse terms need the appropriate adviser; file possession alone does not settle them.
Give approved artwork a clear destination in DROPS
Choose DROPS when you want product imagery connected to the same item information customers browse on the website and connected Telegram. Maintain the image your shop needs, with a separate access record for the source material your business depends on.
Explore DROPS and open the demos. Bring one approved product image and this worksheet. Confirm its item, current version and supported presentation, then establish who can retrieve the material needed for its next authorized update.